How to Get a Pilot/Crew Visa for India

Indian Pilot/Crew Visas are issued for:


Airline Pilots • Flight Attendants • Crew Members of all Chartered, Private jets, Cargo, Demonstration and Training Flights

Get a Pilot/Crew Visa to India in Just 4 EASY STEPS:

Get a Pilot/Crew Visa to India
in Just
 
4 EASY STEPS:

Step 1:
Gather Documents

Step 2:
Complete Forms

Step 3:
Ship Documents

Step 4:
Place Order

Ready to Get Started? 

Getting Indian Visas for Airline Pilots &
Flight Crew Members has never been easier!

UVC Step by Step India Pilot/Crew Visa Help Guide 
 Easy to Follow Comprehensive Instructions
Detailed Application Requirements
Current Entry Information
Secure Online Ordering 
Downloadable Forms

STEP 1: INDIA VISAS FOR
AIRLINE PILOT / FLIGHT CREW


Carefully Review the Following Information & Gather Together the Required Documents

Overview


A passport and visa are both required to travel to India as an airline pilot or crew member. The applicant will be issued either a business visa or employment visa accordingly.

Pilots and Crew members of all Chartered, Private jets, Cargo, Demonstration and Trainers Flights fall into the category of Unscheduled Airlines and are treated as Reference cases and will need prior clearance from relevant authorities in India. This visa type cannot be issued without the mandatory clearance and the minimum time required for processing these applications is about 5-6 weeks.

The following additional forms are required:

1) The landing permit issued to the airline or cargo operator by the DGCA (Director General of Civil Aviation) in India
2) A Copy of A999 (Air Operators Certificate) issued by the FAA
3) A copy of ICAO issued by the FAA
4) A Certificate of Incorporation issued by the Government of India to the company's India office

When completing an application for a flight crew business visa the specific job title must be on the application "crew member" is not an acceptable occupation. Please specifically designate Pilot or Flight Attendant in occupation.

 

Passport


Your actual, currently valid & signed passport must be submitted with your Indian Pilot/Crew Visa Application.
The passport needs to have a minimum two blank side by side visa pages and must not be expiring 6 months or less from the date you return into the United States.

U.S citizens should note that the last six pages of your U.S. Passport cannot be used for entry/exit stamps or tourist visa issuance. These are amendment pages specifically designated for US State Department use only.

If your passport does not meet current Indian Pilot/Crew visa requirements, UVC can process your Visa Application and your application to Renew Your US Passport, to add Additional Passport Pages, or to Get a New US Passport back to back and in time for your trip.

 

Photo


Two passport photographs must be submitted with your India Pilot/Crew Visa Application.
The photo's should be:

  • in color & not blurry;
  • 2×2 in size;
  • front view with body completely facing forward;
  • on a plain white background;
  • with no glasses or head wear;
  • not older than 90 days;
  • taken at a reputable facility such as Walgreen’s, CVS or Fed Ex.

Copy of ID


A clear color copy of your current and valid drivers license or state ID will be needed as proof of your residential address for your India pilot/crew visa application. This is to establish which consular jurisdiction you reside in.

If necessary, the Embassy of India & Indian Consulates will also accept a clear color copy of either a major utility bill (electric/gas/water/sewage) or a current valid lease containing both landlord and tenant signatures.

Important Note: The address on the whichever proof of residence you provide cannot be a P.O. Box and must match exactly what you input as "present address" on the India business visa application form. In addition, the "Present Address" will be used as the return shipping address by the Embassy of India or Indian Consulate.

 

Business Letter


A business letter of responsibility is required with all India pilot/crew visa submissions.

The letter should:

  • be typewritten on company letterhead and addressed to:
    Consulate General of India, Visa Section;
  • be signed by an officer of the company other than the applicant;
  • indicate who will be financially responsible for the applicant;
  • explain the exact nature of business to be performed;
  • provide name, address, email & phone number of reference to be visited in India;
  • state the type (business) and validity (10 year) of visa applied for. This must match the requested validity on the invitation letter & India business visa application form.

Important Note: A clear color scan of the business letter is acceptable, however, it is recommended to send the original signed business letter as the Consulate General of India reserves the right to ask for the original at any time.

 

Invitation Letter


An official letter of invitation from the sponsoring company in India is required with all India pilot/crew visa submissions.

The letter should:

  • be typewritten on company letterhead and addressed to:
    Consulate General of India, Visa Section;
  • be signed by an appropriate person in the inviting company;
  • explain the exact nature of business to be performed;
  • provide address of stay & contact information in India;
  • provide expected dates of entry into and exit from India;
  • state the type (business) and validity (10 year) of visa applied for. This must match the requested validity on the business letter & India business visa application form.

Important Note: A clear color scan of the invitation letter is acceptable, however, it is recommended to send the original signed business letter as the Consulate General of India reserves the right to ask for the original at any time.

 

Certificate of Incorporation


A Clear copy of a Certification of Incorporation from the inviting company or organization in India must be provided with your Indian pilot/crew visa application.

The certificate of Incorporation must be from the same state that the invitation letter is coming from. If applicable, the CIN number must match CIN number listed on the invitation letter.

 

Processing Times

US Citizens and Legal Residents
Regular Processing: 5-6 Weeks

UVC Fee: $99.00
Consular Fee: $203.00

Rush Processing: Not Available

Applicants without permanent residence status or have had it for less than two years normally have their applications referred back to India and can experience extended visa processing times (3 weeks or more).

 

More Important Instructions & Helpful Information

Effective August 2017: The new return shipping policy of the Indian Consulate General requires all passports to be returned directly by the Indian government to the applicant. Visa Expediting Services, including UVC, are unfortunately no longer able to pick up and return ship your passport on your behalf.
Once your visa has been issued and shipped, you will receive a confirmation email from "noreply.usa@ckgs.com " The Embassy of India & Indian Consulates will only return your documents to the address on your ID copy and "Present Address" on your visa application form (these must match exactly).
Due to these changes in policy we recommend applying for Indian e-tourist visas whenever possible.


A passport and visa are both required to travel to India as an airline pilot or crew member. The applicant will be issued either a business visa or employment visa accordingly.

Pilots and Crew members of all Chartered, Private jets, Cargo, Demonstration and Trainers Flights fall into the category of Unscheduled Airlines and are treated as Reference cases and will need prior clearance from relevant authorities in India. This visa type cannot be issued without the mandatory clearance and the minimum time required for processing these applications is about 5-6 weeks.

The following additional forms are required:

1) The landing permit issued to the airline or cargo operator by the DGCA (Director General of Civil Aviation) in India;
2) A Copy of A999 (Air Operators Certificate) issued by the FAA;
3) A copy of ICAO issued by the FAA;
4) A Certificate of Incorporation issued by the Government of India to the company's India office.

When completing an application for a flight crew business visa the specific job title must be on the application "crew member" is not an acceptable occupation. Please specifically designate Pilot or Flight Attendant in occupation.


The validity of most Indian Tourist Visas for U.S. citizens is normally 10 years with multiple entries. However, as visa validity is decided on a case by case basis at the discretion of the Indian Consulate General, some applicants may receive Indian Tourist Visas with a validity of less than 10 year visa. U.S. passport holders are required by the Indian Government to apply for the 10 year validity multiple entry tourist visa. Embassy requirements, consular fees & processing times are subject to change without prior notice.

Travelers must leave India on or before the expiration of their visa. Remaining in India beyond the validity of your visa could result in significant penalties & detention as well as jeopardize future attempts to acquire Indian Tourist Visas. If your intended length of stay in India exceeds the validity of your existing visa, you must apply for a new visa.


Applicants of Indian Origin are required to surrender their Indian citizenship. Those who have already renounced Indian citizenship must provide a copy of both their renunciation certificate & naturalization certificate. Persons of Indian origin who have not renounced Indian citizenship or cannot provide evidence of renunciation must apply for renunciation and/or Visa directly through CKGS.
UVC cannot assist with the Indian citizenship renunciation process.
All applicants of Indian Origin traveling to India for tourism on U.S. passports are required by the Indian Government to apply for a 10 year validity multiple entry India tourist visa only.


Applicants of Pakistani Origin or that have held a Pakistani passport must make a personal appearance to apply for an Indian visa at the Indian Embassy / Consulate. UVC is unable to assist in the visa process for any applicants that are Pakistan nationals or of Pakistani origin.


Applicants of Sri Lankan Origin nationals and nationals of Sri Lanka must complete and sign two copies of the Additional Information Form for Sri Lankan Nationals.


Applicants of Bangladeshi Origin and nationals of Bangladesh must complete and sign two copies of the Additional Information Form for Bangladeshi Nationals.

 

STEP 2: INDIA VISAS FOR
AIRLINE PILOT / FLIGHT CREW


Carefully Complete the Following Required Forms

India Pilot/Crew Visa Application Form


Fill out completely, then print & sign two copies of the Indian Governments Online India Pilot/Crew Visa Application Form.

The application form should be sent to UVC along with supporting documents and must be printed on two separate sheets of paper and not double sided on a single sheet

It is highly recommended to use our easy to follow India Pilot/Crew Visa Application Help Guide with step by step instructions. Print and refer to it as you fill in the Online Application.

 

India Extra Particulars Form


Fill out completely, then print & sign two copies of the India Extra Particulars Form.

 

STEP 3: INDIA VISAS FOR
AIRLINE PILOT / FLIGHT CREW


Select Your Preferred Shipping Method 

Shipping Instructions

Please send all required documents, completed forms and a printed copy of your order confirmation to:


US Visa Connection

Address: 510 Earls Court Katy, TX 77450
Toll Free: 877-VISADOC (847-2362)
Local: 832-913-6805


FedEx Return Shipping FedEx Logo
Continental USA Only Price
Overnight - Next Business Day $38.00
2 Day - 2nd Business Day $28.00
Saturday Delivery $48.00
Alaska, Puerto Rico, Hawaii, USVI Price
Next Day / 2 Day (No Saturday Delivery) $48.00
International Price
Call UVC for Prices (Varies by Location) Varies

Once your order has been completed, your passport with visa will be returned to you with the shipping option you choose. It is highly recommended all documents be shipped using FedEx.

If you are sending a pre-paid return label or will be using a FedEx or UPS account, you can supply that information when placing your order.

STEP 4: INDIA VISAS FOR
AIRLINE PILOT / FLIGHT CREW


Place Your order

Place Your Order


Complete the US Visa Connection India Pilot/Crew Visa Order Form.

The Order Form provides us with your contact, payment, and return shipping information as well
as the level of service needed to meet your intended travel date.


Have Questions? Need Assistance?

Call the Doc!  877-VISADOC (847-2362)

STEP 1: INDIA VISAS FOR
AIRLINE PILOT / FLIGHT CREW


Carefully Review the Following Information & Gather Together the Required Documents

Overview


A passport and visa are both required to travel to India as an airline pilot or crew member. The applicant will be issued either a business visa or employment visa accordingly.

Pilots and Crew members of all Chartered, Private jets, Cargo, Demonstration and Trainers Flights fall into the category of Unscheduled Airlines and are treated as Reference cases and will need prior clearance from relevant authorities in India. This visa type cannot be issued without the mandatory clearance and the minimum time required for processing these applications is about 5-6 weeks.

The following additional forms are required:

1) The landing permit issued to the airline or cargo operator by the DGCA (Director General of Civil Aviation) in India
2) A Copy of A999 (Air Operators Certificate) issued by the FAA
3) A copy of ICAO issued by the FAA
4) A Certificate of Incorporation issued by the Government of India to the company's India office

When completing an application for a flight crew business visa the specific job title must be on the application "crew member" is not an acceptable occupation. Please specifically designate Pilot or Flight Attendant in occupation.

 

Passport


Your actual, currently valid & signed passport must be submitted with your Indian Pilot/Crew Visa Application.
The passport needs to have a minimum two blank side by side visa pages and must not be expiring 6 months or less from the date you return into the United States.

U.S citizens should note that the last six pages of your U.S. Passport cannot be used for entry/exit stamps or tourist visa issuance. These are amendment pages specifically designated for US State Department use only.

If your passport does not meet current Indian Pilot/Crew visa requirements, UVC can process your Visa Application and your application to Renew Your US Passport, to add Additional Passport Pages, or to Get a New US Passport back to back and in time for your trip.

 

Photo


Two passport photographs must be submitted with your India Pilot/Crew Visa Application.
The photo's should be:

  • in color & not blurry;
  • 2×2 in size;
  • front view with body completely facing forward;
  • on a plain white background;
  • with no glasses or head wear;
  • not older than 90 days;
  • taken at a reputable facility such as Walgreen’s, CVS or Fed Ex.

Copy of ID


A clear color copy of your current and valid drivers license or state ID will be needed as proof of your residential address for your India pilot/crew visa application. This is to establish which consular jurisdiction you reside in.

If necessary, the Embassy of India & Indian Consulates will also accept a clear color copy of either a major utility bill (electric/gas/water/sewage) or a current valid lease containing both landlord and tenant signatures.

Important Note: The address on the whichever proof of residence you provide cannot be a P.O. Box and must match exactly what you input as "present address" on the India business visa application form. In addition, the "Present Address" will be used as the return shipping address by the Embassy of India or Indian Consulate.

 

Business Letter


A business letter of responsibility is required with all India pilot/crew visa submissions.

The letter should:

  • be typewritten on company letterhead and addressed to:
    Consulate General of India, Visa Section;
  • be signed by an officer of the company other than the applicant;
  • indicate who will be financially responsible for the applicant;
  • explain the exact nature of business to be performed;
  • provide name, address, email & phone number of reference to be visited in India;
  • state the type (business) and validity (10 year) of visa applied for. This must match the requested validity on the invitation letter & India business visa application form.

Important Note: A clear color scan of the business letter is acceptable, however, it is recommended to send the original signed business letter as the Consulate General of India reserves the right to ask for the original at any time.

 

Invitation Letter


An official letter of invitation from the sponsoring company in India is required with all India pilot/crew visa submissions.

The letter should:

  • be typewritten on company letterhead and addressed to:
    Consulate General of India, Visa Section;
  • be signed by an appropriate person in the inviting company;
  • explain the exact nature of business to be performed;
  • provide address of stay & contact information in India;
  • provide expected dates of entry into and exit from India;
  • state the type (business) and validity (10 year) of visa applied for. This must match the requested validity on the business letter & India business visa application form.

Important Note: A clear color scan of the invitation letter is acceptable, however, it is recommended to send the original signed business letter as the Consulate General of India reserves the right to ask for the original at any time.

 

Certificate of Incorporation


A Clear copy of a Certification of Incorporation from the inviting company or organization in India must be provided with your Indian pilot/crew visa application.

The certificate of Incorporation must be from the same state that the invitation letter is coming from. If applicable, the CIN number must match CIN number listed on the invitation letter.

 

Processing Times

US Citizens and Legal Residents
Regular Processing: 5-6 Weeks

UVC Fee: $99.00
Consular Fee: $203.00

Rush Processing: Not Available

Applicants without permanent residence status or have had it for less than two years normally have their applications referred back to India and can experience extended visa processing times (3 weeks or more).

 

More Important Instructions & Helpful Information

Effective August 2017: The new return shipping policy of the Indian Consulate General requires all passports to be returned directly by the Indian government to the applicant. Visa Expediting Services, including UVC, are unfortunately no longer able to pick up and return ship your passport on your behalf.
Once your visa has been issued and shipped, you will receive a confirmation email from "noreply.usa@ckgs.com " The Embassy of India & Indian Consulates will only return your documents to the address on your ID copy and "Present Address" on your visa application form (these must match exactly).
Due to these changes in policy we recommend applying for Indian e-tourist visas whenever possible.


A passport and visa are both required to travel to India as an airline pilot or crew member. The applicant will be issued either a business visa or employment visa accordingly.

Pilots and Crew members of all Chartered, Private jets, Cargo, Demonstration and Trainers Flights fall into the category of Unscheduled Airlines and are treated as Reference cases and will need prior clearance from relevant authorities in India. This visa type cannot be issued without the mandatory clearance and the minimum time required for processing these applications is about 5-6 weeks.

The following additional forms are required:

1) The landing permit issued to the airline or cargo operator by the DGCA (Director General of Civil Aviation) in India;
2) A Copy of A999 (Air Operators Certificate) issued by the FAA;
3) A copy of ICAO issued by the FAA;
4) A Certificate of Incorporation issued by the Government of India to the company's India office.

When completing an application for a flight crew business visa the specific job title must be on the application "crew member" is not an acceptable occupation. Please specifically designate Pilot or Flight Attendant in occupation.


The validity of most Indian Tourist Visas for U.S. citizens is normally 10 years with multiple entries. However, as visa validity is decided on a case by case basis at the discretion of the Indian Consulate General, some applicants may receive Indian Tourist Visas with a validity of less than 10 year visa. U.S. passport holders are required by the Indian Government to apply for the 10 year validity multiple entry tourist visa. Embassy requirements, consular fees & processing times are subject to change without prior notice.

Travelers must leave India on or before the expiration of their visa. Remaining in India beyond the validity of your visa could result in significant penalties & detention as well as jeopardize future attempts to acquire Indian Tourist Visas. If your intended length of stay in India exceeds the validity of your existing visa, you must apply for a new visa.


Applicants of Indian Origin are required to surrender their Indian citizenship. Those who have already renounced Indian citizenship must provide a copy of both their renunciation certificate & naturalization certificate. Persons of Indian origin who have not renounced Indian citizenship or cannot provide evidence of renunciation must apply for renunciation and/or Visa directly through CKGS.
UVC cannot assist with the Indian citizenship renunciation process.
All applicants of Indian Origin traveling to India for tourism on U.S. passports are required by the Indian Government to apply for a 10 year validity multiple entry India tourist visa only.


Applicants of Pakistani Origin or that have held a Pakistani passport must make a personal appearance to apply for an Indian visa at the Indian Embassy / Consulate. UVC is unable to assist in the visa process for any applicants that are Pakistan nationals or of Pakistani origin.


Applicants of Sri Lankan Origin nationals and nationals of Sri Lanka must complete and sign two copies of the Additional Information Form for Sri Lankan Nationals.


Applicants of Bangladeshi Origin and nationals of Bangladesh must complete and sign two copies of the Additional Information Form for Bangladeshi Nationals.

 

STEP 2: INDIA VISAS FOR
AIRLINE PILOT / FLIGHT CREW


Carefully Complete the Following Required Forms

India Pilot/Crew Visa Application Form


Fill out completely, then print & sign two copies of the Indian Governments Online India Pilot/Crew Visa Application Form.

The application form should be sent to UVC along with supporting documents and must be printed on two separate sheets of paper and not double sided on a single sheet

It is highly recommended to use our easy to follow India Pilot/Crew Visa Application Help Guide with step by step instructions. Print and refer to it as you fill in the Online Application.

 

India Extra Particulars Form


Fill out completely, then print & sign two copies of the India Extra Particulars Form.

 

STEP 3: INDIA VISAS FOR
AIRLINE PILOT / FLIGHT CREW


Select Your Preferred Shipping Method 

Shipping Instructions

Please send all required documents, completed forms and a printed copy of your order confirmation to:


US Visa Connection

Address: 510 Earls Court Katy, TX 77450
Toll Free: 877-VISADOC (847-2362)
Local: 832-913-6805


FedEx Return Shipping FedEx Logo
Continental USA Only Price
Overnight - Next Business Day $38.00
2 Day - 2nd Business Day $28.00
Saturday Delivery $48.00
Alaska, Puerto Rico, Hawaii, USVI Price
Next Day / 2 Day (No Saturday Delivery) $48.00
International Price
Call UVC for Prices (Varies by Location) Varies

Once your order has been completed, your passport with visa will be returned to you with the shipping option you choose. It is highly recommended all documents be shipped using FedEx.

If you are sending a pre-paid return label or will be using a FedEx or UPS account, you can supply that information when placing your order.

STEP 4: INDIA VISAS FOR
AIRLINE PILOT / FLIGHT CREW


Place Your order

Place Your Order


Complete the US Visa Connection India Pilot/Crew Visa Order Form.

The Order Form provides us with your contact, payment, and return shipping information as well
as the level of service needed to meet your intended travel date.


Have Questions? Need Assistance?

Call the Doc!  877-VISADOC (847-2362)

How soon do you need your
Pilot/Crew Visa to India?

$99.00

Regular
8-10 Business Days

$125.00

Rush
5-7 Business Days

Regular Processing
8-10 Business Days

UVC Fee: $99.00


Below are the Consular Fees charged by the Indian government for issuing a Pilot/Crew visa.
The fees are per person per visa.

Type Entry Fee Max stay Validity Processing Time
Regular Single/Multiple $202.90 180 Days Up to 10 Years 8-10 Business Days

A postal money order is required by the Embassy/Consulates of India.
The Consular Fees above include an additional $5.00 for UVC to obtain the money order.

Important Note: The processing times above are the normal average processing times of the Indian Embassy/Consulates.
Visa processing times are subject to change at the discretion of the Indian Government.

Rush Processing
5-7 Business Days

UVC Fee: $125.00


Below are the Consular Fees charged by the Indian government for issuing a Pilot/Crew visa.
The fees are per person per visa.

Type Entry Fee Max stay Validity Processing Time
Rush Single/Multiple $202.90 180 Days Up to 10 Years 5-7 Business Days

A postal money order is required by the Embassy/Consulates of India.
The Consular Fees above include an additional $5.00 for UVC to obtain the money order.

Important Note: The processing times above are the normal average processing times of the Indian Embassy/Consulates.
Visa processing times are subject to change at the discretion of the Indian Government.

Ready to Get Started? 

TRAVEL SMART WITH STEP (Smart Traveler Enrollment Program)


The Smart Traveler Enrollment Program is a free service provided by the U.S. Department of State for citizens of the United States traveling or living abroad to. It allows the State Department & U.S. Embassies to:

  • provide you with the latest security updates from the nearest U.S. embassy or consulate;
  • assist your family or friends in the U.S. to contact you with urgent news while you’re traveling;
  • contact you and provide assistance during an emergency situation overseas such as an evacuation, if you lose your passport, or if your passport is stolen while you are abroad.
Travel Smart – Enroll in STEP Today

US Visa Connection
Rush Travel Visa Services:


Expedited Pilot/Crew Visas to India

India Fun Facts

Did you know that the game of Chess originated in India?


The original name of chess is the Sanskrit chaturanga, which means “four members of an army”. The “four members” are widely thought to most likely be elephants, horses, chariots and foot soldiers.
Visit the “About India” Country Profile section of the UVC World Atlas to learn more about the nation of India.

Fast. Easy.
Affordable. Secure.

US Visa Connection BBB Business Review